September 20, 2010
Attendees: Mike Bradt, Dora Bradt, Stacey Ulrich, Kevin Hagan, Cathi
Cook, Lyn Daniels, Ralph Serette, Kelle Bradshaw, Greg McFadden, Jennie
Belcourt, Theresa Pendergast, Marcy Craythorn, Kesli Delgadillo, Scott
Pflug, Brooke Flynn.
Pending issues update: Cenex fertilizer payment still requires more followup
per Jennie, which she will handle. The ACE Hardware bill was correct in
its total and the club will pay.
The club currently owes MYSA approximately $300 yet on registration fees,
which the club will hold on paying them and pay our own bills first.
The budget from last month's meeting had included $728 in pizza sales
raised by Ralph's U14 boys' team, which was to be turned in at this meeting.
However, Ralph asked the board to agree on only having to pay back a total
of $525 in monthly payments of $105 instead as he had used most of the
funds owed to the club towards a Hawaii trip that was not an event affiliated
with the Sabres Club, as well as referee fees he had yet to pay from his
Spring Classic Tournament held this year, an event also not affiliated
with Sabres. He also stated, through an agreement held prior with Mike
Bradt, that he would subtract $160 from the total amount of $728 that
Sabres owed him for the domain rights of the Sabres website for the past
2 years at a cost of $80/year. The treasurer was asked if this item had
been itemized in the budget for the past 2 years to which she stated no
as she had no prior knowledge this item existed. Mike was pretty sure
it had been discussed in the past and that it had been approved of. Thus,
a vote was held by the board to agree or not agree to Ralph's request
of paying back a monthly payment each month, starting in October at $105
a month concurrently until the total of $525 has been paid in full. This
was passed with 3 yay's and 2 nay's.
A discussion was then held regarding the confusion surrounding events
not affiliated with Sabres but when presented to the community that come
across as a Sabres event either due to similar organization names or people
recognized within the club who are pursuing outside interests related
to soccer but not to the Sabres organization. A more distinct separation
needs to be made for any future events not associated with the club because
of the amount of conflict/confusion it brings to the club as a whole within
A lengthy discussion was then held regarding the image of Sabres and the
community's perception of the club, as well as concern over parents not
signing their kids up due to this. This then led to constructive criticism/input
from other members, as well as guests attending the meeting, regarding
solutions to the problem and to work very hard at changing the perception
that is out there regarding Sabres Club.
From this discussion, the board was then made aware that Ralph Serrette
had contacted the parent in question that was possibly involved in an
alleged incident that was brought up at the 08/23/2010 meeting; please
refer to those minutes. At that meeting the board, unaware of who was
involved at the time, had voted and agreed that the president of the club
would handle this matter privately and report back to the club afterwards.
Because of this, a board member, as well as another guest at the meeting,
was accosted in a confrontational manner by the parent in question at
a local sports event. When asked why he had done this, Ralph had no answer.
Ralph asked the new board members to consider hosting a Winter Tournament
that would benefit two local boys in our community, Tyler Hennes and Kyle
Anderson. He stated all fees would go towards their two organizations.
Marcy Craythorn spoke for the Tyler Hennes Foundation and stated she would
run this past the Hennes family. It was also requested that the board
do the same with the Anderson family before proceeding. Cathi Cook encouraged
Ralph to maintain an open line of communication with Mr. Chambers regarding
using the high school facilities for such an event. Discussion was held
on how to run this through as a fundraising event and not cause confusion/conflict
that has happened in the past as mentioned above in the treasurer's report.
It was recommended that the club open a separate checking account specifically
for this event and all proceeds/expenses get placed through it and then
the account is closed promptly after the event is over; this was agreed
upon by the board if a Winter Tournament fundraiser happens that is affiliated
with Sabres. It was also mentioned if a tournament were to happen to try
and schedule it before basketball starts to optimize player participation.
The secretary had been asked prior to the meeting about the validation
of Kevin Hagan being nominated in as the new Director of Coaching from
the August meeting. She brought this up at the meeting and spoke from
her notes that the motion was presented by Mike Bradt, seconded by herself,
and then passed by the board at that meeting in August. Later on, during
the current meeting being held, Kevin Hagan asked the board to accept
his resignation as DoC and requested a new vote be held due to any possible
conflicts. Stacey made a motion to decline accepting this resignation,
to which Dora seconded, and the 3 newly nominated board members (see below)
of Brooke, Ralph and Greg accepted. Kevin Hagan remains as Director of
Coaching for Sabres.
2011 Board Member Nomination
Outgoing president, Mike Bradt, went over each position open. Marcy Craythorn
asked for a copy of the club's by-laws as to how nominations are held
within the club, which the treasurer gave to her, and then Cathi Cook
explained how they were done at the Stevensville Youth Association, which
led to the names of board members for that organization. These by-laws
were then given to Kelle Bradshaw who worked with Mike Bradt on listing
the voting board positions possibly available within the club and the
meeting then moved to nominating new members accordingly.
President (nonvoting position): Scott Pflug nominated and voted in. Jennie
motioned for a vote, Stacey seconded, Dora, Lyn, and Kelle agreed. Kevin
Vice President (voting position): Cris Jensen nominated and voted in.
Dora motioned for a vote, Jennie seconded, Kelle, Lyn, and Stacey agreed.
Secretary (voting position): Stacey Ulrich remains.
Director of Coaching (voting position): Kevin Hagan remains.
Treasurer (voting position): Dora Bradt nominated and voted in tentatively
until a new treasurer is found. Stacey nominated, Jennie seconded, Kelle,
Lyn and Kevin agreed. (Dora will send out a brief description of the position
and send to Scott Plfug for approval)
Chair of Fundraising (voting position): Greg McFadden nominated and voted
in. Lyn motioned for a vote, Jennie seconded, Kevin, Stacey, and Kelle
Field & Maintenance (voting position): Ralph Serrette nominated and
voted in. Kelle, Lyn, Dora agreed. Stacey and Jennie disagreed. Kevin
Public Relations (voting position): Brooke Flynn nominated and voted in.
Lyn made a motion, Kelle, Jennie, Kevin, Dora and Stacey agreed.
Registrar (voting position): Remains open.
The board consists of 8 voting members and 1 nonvoting member (president)
who will cast a vote in the event of a tie.
First attempt at registration will be held 10/15/2010 in Room 123 at 7:00
p.m. The second attempt at registration will be held 10/28/2010. The DoC
still plans tentatively on doing an impromptu evaluation based on player
skill as mentioned in the 08/23/2010 minutes; please refer to that dictation.
The next board meeting will be held on 10/18/2010 at 7:00 p.m. in the
Main Street Association Building, Stevi. All are welcome to attend.
~~The meeting was adjourned.
Sabres Soccer Sign-Up
- Date: Nov. 30, 2012
- Time: 6:30 p.m.
- Place: Rm 123, SHS
For More Information:
Call Ralph Serrette @
(406) 543 - 3514
Next Board Meeting