WELCOME TO STEVENSVILLE SABRES SOCCER

P.O. Box 144, Stevensville, Montana 59870

Board Meeting
September 20, 2010

Attendees: Mike Bradt, Dora Bradt, Stacey Ulrich, Kevin Hagan, Cathi Cook, Lyn Daniels, Ralph Serette, Kelle Bradshaw, Greg McFadden, Jennie Belcourt, Theresa Pendergast, Marcy Craythorn, Kesli Delgadillo, Scott Pflug, Brooke Flynn.

Treasurer's Report
Pending issues update: Cenex fertilizer payment still requires more followup per Jennie, which she will handle. The ACE Hardware bill was correct in its total and the club will pay.

The club currently owes MYSA approximately $300 yet on registration fees, which the club will hold on paying them and pay our own bills first.
The budget from last month's meeting had included $728 in pizza sales raised by Ralph's U14 boys' team, which was to be turned in at this meeting. However, Ralph asked the board to agree on only having to pay back a total of $525 in monthly payments of $105 instead as he had used most of the funds owed to the club towards a Hawaii trip that was not an event affiliated with the Sabres Club, as well as referee fees he had yet to pay from his Spring Classic Tournament held this year, an event also not affiliated with Sabres. He also stated, through an agreement held prior with Mike Bradt, that he would subtract $160 from the total amount of $728 that Sabres owed him for the domain rights of the Sabres website for the past 2 years at a cost of $80/year. The treasurer was asked if this item had been itemized in the budget for the past 2 years to which she stated no as she had no prior knowledge this item existed. Mike was pretty sure it had been discussed in the past and that it had been approved of. Thus, a vote was held by the board to agree or not agree to Ralph's request of paying back a monthly payment each month, starting in October at $105 a month concurrently until the total of $525 has been paid in full. This was passed with 3 yay's and 2 nay's.

Other Items:
A discussion was then held regarding the confusion surrounding events not affiliated with Sabres but when presented to the community that come across as a Sabres event either due to similar organization names or people recognized within the club who are pursuing outside interests related to soccer but not to the Sabres organization. A more distinct separation needs to be made for any future events not associated with the club because of the amount of conflict/confusion it brings to the club as a whole within the community.

A lengthy discussion was then held regarding the image of Sabres and the community's perception of the club, as well as concern over parents not signing their kids up due to this. This then led to constructive criticism/input from other members, as well as guests attending the meeting, regarding solutions to the problem and to work very hard at changing the perception that is out there regarding Sabres Club.

From this discussion, the board was then made aware that Ralph Serrette had contacted the parent in question that was possibly involved in an alleged incident that was brought up at the 08/23/2010 meeting; please refer to those minutes. At that meeting the board, unaware of who was involved at the time, had voted and agreed that the president of the club would handle this matter privately and report back to the club afterwards. Because of this, a board member, as well as another guest at the meeting, was accosted in a confrontational manner by the parent in question at a local sports event. When asked why he had done this, Ralph had no answer.

Ralph asked the new board members to consider hosting a Winter Tournament that would benefit two local boys in our community, Tyler Hennes and Kyle Anderson. He stated all fees would go towards their two organizations. Marcy Craythorn spoke for the Tyler Hennes Foundation and stated she would run this past the Hennes family. It was also requested that the board do the same with the Anderson family before proceeding. Cathi Cook encouraged Ralph to maintain an open line of communication with Mr. Chambers regarding using the high school facilities for such an event. Discussion was held on how to run this through as a fundraising event and not cause confusion/conflict that has happened in the past as mentioned above in the treasurer's report. It was recommended that the club open a separate checking account specifically for this event and all proceeds/expenses get placed through it and then the account is closed promptly after the event is over; this was agreed upon by the board if a Winter Tournament fundraiser happens that is affiliated with Sabres. It was also mentioned if a tournament were to happen to try and schedule it before basketball starts to optimize player participation.

The secretary had been asked prior to the meeting about the validation of Kevin Hagan being nominated in as the new Director of Coaching from the August meeting. She brought this up at the meeting and spoke from her notes that the motion was presented by Mike Bradt, seconded by herself, and then passed by the board at that meeting in August. Later on, during the current meeting being held, Kevin Hagan asked the board to accept his resignation as DoC and requested a new vote be held due to any possible conflicts. Stacey made a motion to decline accepting this resignation, to which Dora seconded, and the 3 newly nominated board members (see below) of Brooke, Ralph and Greg accepted. Kevin Hagan remains as Director of Coaching for Sabres.

2011 Board Member Nomination
Outgoing president, Mike Bradt, went over each position open. Marcy Craythorn asked for a copy of the club's by-laws as to how nominations are held within the club, which the treasurer gave to her, and then Cathi Cook explained how they were done at the Stevensville Youth Association, which led to the names of board members for that organization. These by-laws were then given to Kelle Bradshaw who worked with Mike Bradt on listing the voting board positions possibly available within the club and the meeting then moved to nominating new members accordingly.

President (nonvoting position): Scott Pflug nominated and voted in. Jennie motioned for a vote, Stacey seconded, Dora, Lyn, and Kelle agreed. Kevin abstained.

Vice President (voting position): Cris Jensen nominated and voted in. Dora motioned for a vote, Jennie seconded, Kelle, Lyn, and Stacey agreed. Kevin abstained.

Secretary (voting position): Stacey Ulrich remains.
Director of Coaching (voting position): Kevin Hagan remains.

Treasurer (voting position): Dora Bradt nominated and voted in tentatively until a new treasurer is found. Stacey nominated, Jennie seconded, Kelle, Lyn and Kevin agreed. (Dora will send out a brief description of the position and send to Scott Plfug for approval)

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Chair of Fundraising (voting position): Greg McFadden nominated and voted in. Lyn motioned for a vote, Jennie seconded, Kevin, Stacey, and Kelle agreed.

Field & Maintenance (voting position): Ralph Serrette nominated and voted in. Kelle, Lyn, Dora agreed. Stacey and Jennie disagreed. Kevin abstained.
Public Relations (voting position): Brooke Flynn nominated and voted in. Lyn made a motion, Kelle, Jennie, Kevin, Dora and Stacey agreed.
Registrar (voting position): Remains open.

The board consists of 8 voting members and 1 nonvoting member (president) who will cast a vote in the event of a tie.

Registration:
First attempt at registration will be held 10/15/2010 in Room 123 at 7:00 p.m. The second attempt at registration will be held 10/28/2010. The DoC still plans tentatively on doing an impromptu evaluation based on player skill as mentioned in the 08/23/2010 minutes; please refer to that dictation.

The next board meeting will be held on 10/18/2010 at 7:00 p.m. in the Main Street Association Building, Stevi. All are welcome to attend.

~~The meeting was adjourned.